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INFASE Clipboard Zamoc

 
 

Time sheet management

 

Source from Dutch magazine: Automatiseringsgids/ Tuesday 5 June 2007, The Hague.

 

Companies that are invoicing on hourly bases are loosing money.

 

Professional service providers do not charge up to 10% of the project week to their customers where they should. This is a statement of Maconomy on the basis of research by blue Research. 60 % of the persons questioned are ICT personnel.

 

The research under 200 consultants in ICT, marketing and business consultancy shows that 44 % of the consultants is filling the timesheets less than once a week at most. Almost 66% finds it difficult to assigned certain activities to the (different) projects they are working on. They would prefer more clarity about the way that the timesheets should be filled and hours should be allocated.

 

Persons that are frequently writing hours do choose consciously not to register certain hours. More that 60 % of the questioned consultant are active in the field of ICT. Here most of them are working with pre agreed budgets and time constrains. In this sector (i.e. ICT) hours are more carefully as the profit margins are becoming smaller. What is happening in reality, however, is that losses in the company are made invisible.

 

Whereas employers find that sometimes the time worked over the budget could be charged to the customer, the consultant is experiencing just a higher workload.

 

 

For years already we have well developed procedures for the time sheet management.

 

Every Thursday we are updating our individual and project time sheets. Every month we are closing the month with a time agreement. Most of the customers are invoiced with a time declaration attached.

We have also some alternative procedures, but in all of them the time sheets system is one of the core methods in our company. As it is in many consultancy companies and projects.

 

Our time sheet system is working quite well and it has been for some time now that I have discussed it or re evaluated it within BSC. But just today I came across an article that summarizes things that I already have experienced. So I thought lets make a newsletter out of this. I printed it here in the right column.

 

I marked a line in purple. This is nothing new for me but I think it is a good reason to raise an old point again: I always insist that BSC employees are filling in the real time spent.

 

It is up to the project to decide to bring it down to the pre-agreed values. Thus when you spent 10 hours where 8 were foreseen, you put 10 hours first.

 

Many times we show to customer as well that we have been working 10 hours instead of the planned 8 hours; Even when we do not invoice them, we show it.

 

It works also the other way around, when you have a day where you are only 6 hours in the office, for example and cannot write the required 8 hours. Show it and we decide later what to do with it.

 

 

Coert.

WEB 2.0Web 2.0 refers to Internet based services where visitors are initiating, creating and mainint content by exchanging information and combine various (internet enabled) data sources. Typical Web 2.0 examples:  Site / service Social networking Collaboration People Journalism User generated content Mixed technologies

Wikipedia   X       

 

            

 

            

 

Google Maps         X 

 

Pandora       X   

 

Youtube       X   

 

            

 

               

  o Social networking sites like: Myspace, LinkedIn, Facebook;o Collaboration sites: Wikipedia;o (people) journalism: Ohmynews;o Usergenerated content : YouTube, Flickr, other webblogs sites;o Mixed technologies: Google Maps, Yahoo Widgets, Pandora, Digg, Del.icio.us; Soundbites are heared about WEB 3.0 – what that should be?It should be the following step after WEB 2.0. In my view that could be facebook and Zcube since these sites combine many (if not all) of the features of the leading WEB 2.0 website services. In addition these sites are providing a, more or less, open source developers framework that supports powerfull options and interlinking different websites. 11 October 2007